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GUIDELINES FOR
OUTLAW HALL OF FAME
ARTICLE I: NAME
The name of this program shall be the
Outlaw Hall of Fame (hereafter “Hall of Fame”), a program under
the jurisdiction of the Outlaw Booster Club, Inc.
ARTICLE II : PURPOSE
The Hall of Fame is organized to honor
those who have contributed to the rich heritage and traditions
of the Sisters School District. It will serve as a means of
recognizing, preserving, and honoring those who have made
significant contributions to the programs of the Sisters School
District, both athletic and non-athletic alike. Many
individuals, teams, and organizations have been influential in
the Outlaw Tradition of Excellence and have had exemplary
accomplishments. The Hall of Fame honors the contributions and
accomplishments of those who are worthy of recognition as
examples for others to emulate.
ARTICLE III : GOVERNANCE
The Hall of Fame shall be governed by
a Hall of Fame Selection Committee composed of 5 – 12
individuals, selected by the Outlaw Booster Club, Inc.
Consensus is needed for all voting decisions. If consensus
cannot be reached, then a vote will be taken requiring a super
majority vote of 75% of those in attendance. A quorum shall be
present in order for any business to be transacted. A quorum
shall be 67% of the committee.
ARTICLE IV : CRITERIA FOR SELECTING
NOMINEES
Individuals, teams, and organizations
may be nominated representing the categories below. The
categories are included on the nomination form for expediency in
understanding the primary area(s) of a nominee for consideration
of one’s achievements. The groupings are for screening purposes
to assist those making the nominations in understanding the type
of information required.
1.
ATHLETE: Any person who distinguished himself / herself
in the field of athletics while a student at Sisters High School
or thereafter. Criteria considerations should include 1st
Team All-League, 1st Team All-District, or 1st
Team All-State Recognition, All-American recognition, Pro
selection, outstanding SHS or college accomplishments, and
college scholarship recipient or collegiate participant. Other
considerations may be taken into account such as school
records, state records, state championships, multi-sport
athletes, league/district/state player of the year, college
all-league, and/or selection to Oregon All Star team.
Individuals are eligible 10 years after graduation; Teams are
eligible 10 years after the defining moment(s) of the team.
(Unusual / Exceptional circumstances may be considered.)
2.
ALUMNUS / ALUMNA: Any person who distinguished himself /
herself in the fields of his or her endeavor, such as business,
medicine, arts and entertainment, humanitarian and service, law,
medicine, science or other field after graduation. Individuals
are eligible ten years after graduation. (Unusual / Exceptional
circumstances may be considered.)
3.
COACH: Any Sisters School District coach who coached in
the Sisters School District for five (5) years and who made
significant contributions to the athletic programs of the
Sisters School District. Consideration should be based on
accomplishments that merit statewide recognition as well as
significant contributions to the athletic programs within the
Sisters School District. Individuals are eligible immediately
after he/she first ends his/her coaching tenure with the Sisters
School District. (Unusual / Exceptional circumstances may be
considered.)
4.
SPECIAL CONTRIBUTOR: An individual who has made
outstanding contributions to the co-curricular programs or
activities associated with the Sisters School District. This
category may include an organization.
5.
TEAM OR OGANIZATION: A team,
organization or other entity may be nominated and/or admitted to
the Hall of Fame subject to the foregoing criteria.
ARTICLE V: SIZE OF INDUCTION CLASS
In an effort to catch up with the
large volume of possible nominees from the beginning of Sisters
School District, the number of inductees for the first three (3)
years may number up to 7 per year (8 if a team(s) is included).
Commencing with the class of 2018, the class of nominees shall
number up to 5 candidates per year (6 if a team(s) is
included).
ARTICLE VI : REQUIREMENTS AND
PROCEDURES FOR NOMINATION
Requirements for Nomination: In order
to maintain the integrity of the Hall of Fame, the following
criteria are established for nominations.
1.
Nominees must exemplify the
highest standards of sportsmanship, professionalism, ethical
conduct, and moral character. All candidates will be judged on
their significant and / or long term contributions to the
Sisters School District. In addition, as much as possible,
acknowledged leadership in his / her chosen field or community,
state, and national presence will be considered.
2.
All applications must clearly
indicate the status of each candidate as it relates to the
defined parameters of Article IV to allow for accurate
comparison and consideration.
3.
All nominees shall be nominated
on a form prepared by the Selection Committee.
4.
Nominations are open to any
individual, but a nominee may not nominate himself/herself
unless he/she is nominating a team.
5.
The Selection Committee
strongly recommends and prefers that a nominee be notified in
advance of the nomination.
6.
Nomination Form
a.
All nominations must be
submitted on the official Outlaw Hall of Fame nomination form.
b.
The nomination form shall be
available through the main school office, through the Hall of
Fame Committee, or on the Hall of Fame or Outlaw Booster Club
websites.
c.
The nomination form shall be
completed and submitted to / received by the Hall of Fame
Selection Committee at the address/email provided by the
Selection Committee by April 1 of each year for a candidate to
be considered for induction in the summer of that year. All
nominations received for consideration must contain active and
current address and phone number, and current contact
information for the nominee (or family if deceased). Failure to
supply support material will result in invalidating the
application, and the nomination will not be considered.
d.
The nomination form may be
emailed to the Selection Committee, so long as the supporting
materials are promptly provided to the Selection Committee. It
is up to the nominating individual to make sure the nomination
form and supporting material are received by the Selection
Committee.
e.
In addition to the official
nomination form, the following materials should be submitted for
an individual’s consideration:
i.
A letter of recommendation from the person making the
nomination, and other letters of support from appropriate
individuals who can validate or substantiate pertinent
information related to the nominee’s high school career.
ii.
A limited number (up to 12) of newspaper clippings,
magazine articles, copies of scorebooks and statistics may be
included to help substantiate the accomplishments and
contributions of the nominee.
iii.
A suitable CURRENT photograph, color or black and white,
should be submitted for reproduction.
7.
Term of Nomination: Following
initial nomination, a candidate shall remain eligible for
induction for the following five (5) years. After this time
period has expired, the candidate must be nominated again on a
new nomination form in order to be considered again.
ARTICLE VII : PROCEDURES FOR SELECTING
INDUCTEES
A.
The Selection Committee: The Hall of Fame Selection
Committee will meet within 30 days following the required date
of April 1 to select candidates based on the criteria presented
in this document. The Hall of Fame Selection Committee members
should represent a broad base of community and past community
members, including to the extent possible teachers, alumni,
parents, long-standing community members, and administrators.
However, no specific demographic representative is required.
The Selection Committee shall be appointed each year by the
Outlaw Booster Club Board of Directors. Committee members
may serve as long as they are active and able to serve. When
needed, new members shall be appointed by the Board of
Directors.
B.
The duties and responsibilities of the Hall of Fame
Selection Committee shall be as follows:
1.
Attend the regular scheduled meetings - possibly 4 – 6.
2.
Annually evaluate the
nominations of individuals submitted which fulfill the
requirements for consideration.
3.
Approve only those individuals
who had significant and or long term contributions or athletic
accomplishments within or for the Sisters School District in
accordance with the foregoing criteria.
4.
Validate and approve all worthy
candidates for induction into the Outlaw Hall of Fame under the
parameters set forth in this document.
5.
Keep all action of the
Selection Committee confidential.
C.
The voting procedures of the Hall of Fame Selection
Committee shall be as follows:
1.
The Selection Committee
shall review candidates based on information available at the
time of the meetings.
2.
The Hall of Fame Selection
Committee shall meet as a group to select inductees.
3.
After open discussion about
candidates, the Committee shall narrow the list of possible
inductees to 15 nominees. The process for reducing the number
to 15 shall be at the discretion of the Selection Committee,
with any disputes resolved at the discretion of the Selection
Committee Chair(s). In the event there are not 15 nominees for
any given year, this step may be eliminated and all nominees
shall be on the final list.
4.
Once the final 15 nominees
are ascertained (if applicable), there shall be additional open
discussion about the remaining candidates.
5.
Each Committee Member then
shall confidentially rank candidates in order of preference from
1-15 (or 1 to the total number of nominees if less than 15 for a
given year). The lists shall be provided to two Committee
Members selected by the Committee Chair(s) for tally.
6.
The candidates with the
LOWEST POINT TOTALS will be chosen for induction up to the
number of inductees identified above.
D.
The annual voting of the Selection Committee will be
confidential. The voting results for each year shall be
retained by the Secretary of the Outlaw Booster Club for a
minimum of five years, but shall remain confidential and may be
destroyed after five years.
E.
After the inductees have been selected, they shall be
promptly contacted by the Committee Chair(s). Only after the
selected nominees (i.e., the tentative inductees) have been
contacted following voting and indicated that they will be
present or represented at the ceremony, and have confirmed that
they approve inclusion in the Outlaw Hall of Fame, inductees
will be announced to the Outlaw Booster Club members and the
general public.
F.
An inductee shall not be required to attend or be
represented at the Induction Ceremony. The Selection Committee
shall honor any potential inductee’s request to not be included.
G.
The Selection Committee Chair(s) will provide a press
release to local media identifying new inductees and
including pertinent information concerning inductees.
ARTICLE VIII : INDUCTION CEREMONY
The Hall of Fame Induction Ceremony
shall be held each year on a weekend selected by the Outlaw
Booster Club Board of Directors with input from the Hall of Fame
Committee. Details for the Induction Ceremony shall be decided
by the Hall of Fame Committee subject to approval by the Outlaw
Booster Club Board of Directors. |
